Following the first instalment James Payne, Sales Director, Adapt, shares the final five steps for a successful staffing and recruitment software integration.
Step Six: Integrate, don’t synchronise
Wherever possible consider integrations, not synchronisations. There is a huge difference between the two approaches and matching business needs to technical requirements is key to successful integration.
Step Seven: Define Data Ownership
It is essential that everyone knows which system owns the data – because users could find the process confusing if data can be updated anywhere. There are perceived efficiencies of an ‘any system update’ model – someone in payroll, for example, wouldn’t need to ask a recruiter to update a piece of information – but in reality no-one will be 100% sure what’s happening, so there’s a lot of double-checking. Clarity is the key to minimising confusion.
Step Eight: Gain Efficiency, not Inefficiency
The way in which integrations work with and enhance the recruitment process is key – and it is essential to ensure that integrations fit into the company’s business processes. The most important factor is how business processes flow across the systems being integrated.
Step Nine: Make sure the software provider is in the game
This software deployment should support the business for many years to come. So while development and delivery may only take a few months, it is important to make sure the provider can support both its own software package and the integrations in the future. Companies with a strong track record in bespoke development will have the experience, skills and knowledge to avoid any pitfalls.
Step Ten: Continually Develop
While recruitment and staffing software is now the hub of the business and includes a raft of essential functionality, the speed with which new technology innovations are being introduced is exciting. Companies can now consider any number of new opportunities, such as big data analytics.
From out of the box integrations to smart APIs, third party recruitment software integrations are becoming easier. Paying attention to the on-going developments of the recruitment software provider is the key to rapidly exploring new opportunities and technologies.