On-Demand Software as a Service? Enterprise Self Hosting? Managed Services? Your decision on HOW you deploy your recruiting or staffing software can mean the difference between dollars saved or dollars wasted.
When you begin looking at new recruiting software or staffing software to solve business problems and improve your operations, it’s pretty easy to get caught up in comparing features, benefits, bells, whistles, prices and costs of the different offerings. However, the method you choose to deploy your new staffing or recruiting software throughout your organization plays a big role in the total cost of ownership (TCO) of that software, as well as its return on investment (ROI) for you.
So, how do you go about choosing the best recruiting software deployment method for your firm?
In this article we’ll briefly compare the pros and cons of the three staffing and recruiting software deployment methods available to help guide your decision-making process on this critical subject.
Enterprise Staffing and Recruiting Software Deployment
Enterprise software deployment is the most traditional method of deploying recruiting software or staffing software throughout an organization. Enterprise (sometimes called self-hosting) deployment means that you buy the software as a licensed product and purchase and own all the hardware, servers, power systems, backup systems, communications, and other infrastructure at your location. You are completely responsible for hiring and supporting IT staff to handle the ongoing maintenance of your hardware, software, and infrastructure. In addition, you’ll pay for staffing and recruiting software maintenance and support from your vendor, which typically runs about 20% of the software license cost, each year.
These costs add up over time. Research firm, Gartner, estimates that the annual cost to own and manage traditional “on-premise” staffing and recruiting software applications can be up to four times the initial purchase price.
Ownership of the software license and the IT infrastructure gives you some clear advantages in some areas. Specifically, you have complete control over your data and its management at all times. This may be an important consideration, especially where certain regulatory compliance issues are involved. Also, if your firm already has an experienced IT staff and infrastructure in place, you can leverage those resources to add another mission-critical application to their plate to support and maintain. What’s more, if extensive customizations, configurations and integrations are necessary, then Enterprise staffing and recruiting software deployment may have an edge for your staffing and recruiting business.
Despite those advantages, Enterprise staffing and recruiting software has some definite drawbacks as well.
One of the disadvantages is cost. You’ll have far greater upfront costs to deploy an Enterprise application. Everything from the software license to the hardware, IT staff and related costs are higher. While these costs are somewhat mitigated over time, the TCO for Enterprise applications is significantly higher than that of SaaS applications.
In the end, according to research by the Forrester Group, Enterprise applications deliver the most effective TCO only in larger firms with 250 or more users who have specific and well-defined strategic needs for on-premise software deployment.
Managed Services Staffing and Recruiting Software Deployment
Managed Services recruiting and staffing software deployment offers you a hybrid approach to staffing and recruiting software deployment. It delivers software to you using SaaS-like on-demand technology, using software you license/own on servers you license or own. The difference is that your software and hardware are hosted, supported and maintained by your vendor at their location.
Managed Services hardware used for your staffing and recruiting software may be a dedicated physical server or a more efficient virtual private server or VPS. A virtual private server (also referred to as Virtual Dedicated Server or VDS) is a method of partitioning a physical computer server into many servers using software such that each has the appearance and capabilities of running on its own dedicated machine. Each virtual server can run its own full-fledged operating system, and each server can be independently rebooted.
Managed Services deployment offers you the tax benefits of ownership combined with fixed costs for hardware and expert IT software support and maintenance. In fact, a Managed Services recruiting software deployment is often done through a state-of-the-art data center with support and infrastructure resources far beyond the capabilities of all but the largest organization, adding an additional level of security and assurance. These fixed costs replace the variable costs and related administrative burdens of employing your own internal IT staff along with hardware and other IT-related expenses.
These factors help Managed Services recruiting software deployment deliver improved TCO over Enterprise deployments. As a result, Managed Services deployments can be effectively implemented in firms with 25 or more users.
Software as a Service (SaaS) Staffing and Recruiting Software Deployment
Also called On-Demand software, SaaS employs a subscription-based model; you subscribe to the recruiting software, which resides on servers owned and operated by your software vendor at their location. SaaS differs from the Application Service Provider offerings of just a few years ago, as SaaS software applications are designed to leverage Web integration and communications technologies and standards. You use the staffing and recruiting software over an Internet connection while your vendor is responsible for any and all ongoing hardware and software maintenance.
As a staffing and recruiting software deployment method, SaaS offers some very clear advantages over both Enterprise and Managed Services deployments. Especially for smaller firms with fewer than 100 users.
Chief among those advantages is cost. SaaS recruiting software is all-inclusive, with software, hardware, support, infrastructure and maintenance costs all rolled into the cost. Software subscribers can be added or deleted as needed, as market demands or economic conditions change. Further, SaaS software implementations can be performed quickly, and upgrades are automatic, which increases the speed with which SaaS applications can deliver business benefits. In fact, the ROI payoff, according to some research, is between 12 and 24 months.
Modern SaaS applications are also competing head-to-head with Enterprise applications in terms of customizability and integration capabilities, further enhancing their ROI and TCO. At the same time, they are able to offer higher levels of data security and control than is commonly available to smaller firms.
Perhaps most significantly, SaaS recruiting and staffing software deployments virtually eliminate IT administrative burdens that are often the “Achilles heel” for smaller firms with fast-growth potential. With these clear advantages, it is not surprising that a recent survey of companies by the Aberdeen Group found that 70% were looking at or planning to use SaaS.
Conclusion – and the winner is…
While the business needs of each staffing and recruiting firm can vary widely, the growing body of research on software deployment methods suggests this rule of thumb:
- Under 100 users – SaaS offers the best TCO/ROI.
- 100 to 200 users – SaaS or Managed Services offers good TCO/ROI and flexibility.
- 200 or more users – Managed Services or Enterprise deployment may offer the best combination of TCO/ROI and use of existing IT resources.
In the final analysis, the method you choose for staffing and recruiting software deployment represents only one factor that can effect your TCO/ROI. The main rule still applies: your software must increase revenue, save money or save time. If the recruiting software or staffing software chosen cannot be quantified (explicit ROI) or rationalized (implicit ROI) to one or more of these, it should not be deployed.
Fortunately, Bond International Software, Inc. offers all three deployment methods for all of our software products. You can select the software deployment method that you believe is best for your firm. If you would like to talk to us about how our solutions can improve your business, CLICK to learn more or give us a call at 800-318-4983 today. We’re here to help you succeed.
RESOURCE: Forrester: ROI of SaaS on Premise